Project Assistant
People In Need, Moldova

People in Need Moldova needed a Project Assistant for the projects COMM.Unity Planning - Comprehensive solutions for social services in Moldova and PLACE-Providing a multi-sectoral humanitarian response to Ukrainian refugees and vulnerable Moldovan households in Moldova

Description:

Organization People in Need

Job Title Project Assistant

Duty station Chisinau, Moldova

Application Deadline October 16, 2023, by COB.

Education amp; Work Experience Work experience in humanitarian, university degree in social science, human rights, or other relevant field

Languages English/ Romanian/ Russian

Type of contract Employment contract; Full-time work

Expected Duration of Assignment 24/10/2023 - 31/12/2024

Background:

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the center of our work. Throughout its presence in the country, PIN has been contributing to the development of the following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position Overview:

Duty Station: Chisinau, with periodical travel to other project destinations throughout Moldova.

The Project Assistant will take part in the implementation of the projects COMM.Unity Planning - Comprehensive solutions for social services in Moldova and PLACE-Providing a multi-sectoral humanitarian response to Ukrainian refugees and vulnerable Moldovan households in Moldova, funded by the CZDA and ECHO and implemented by PIN Moldova and its partners with the involvement of the Government of the Republic of Moldova and local public authorities. The aim of the Community Planning project is aiming at further developing the mechanism for transparent community planning of social and related services based on demand, real needs and resources available in the community. Also, the project will support the development of Homecare centres as financially sustainable service providers who can offer their services on regular basis.

Furthermore, the Project Assistant sets an example to others through adhering to, and actively promoting PIN’s Code of Conduct and Core Policies (including Safeguarding, Anti-Corruption, Whistleblowing policies) with project partners under his management.

The Project Assistant will work under the supervision and in close coordination with of Project Manager and acts as the main point of contact for project partners and other project stakeholders in Moldova.

Duties amp; Responsibilities:

• Coordinate all day-to-day programmatic and operational activities of the project, ensure close coordination of project activities with other PIN departments and project stakeholders.
• Drafting project documents including Terms of Reference, official letters, reports, contribution agreements etc.;
• Perform regular field visits to assess the situation of the beneficiaries on the ground, monitor field activities and provide guidance to project partners and beneficiaries;
• Contribute to the capacity building program within the projects and support to organize project events, meetings, workshops together with logistic and procurement departments,
• Prepare Acceptance Memoranda on the sub-grants proposals to be funded by PIN.
• In cooperation with Project Manager review narrative reports submitted by grantees.
• ELO - all project specific files/contracts, associated to technical specifications related to the nature of the project activities are under the responsibility of the Project Assistant and FSTP Manager (Preparing Contracts/If needed, Uploading in ELO)
• Keep project documentation (hard copies and on ELO) and work with finance and logistics staff to ensure all project procurements and contracts follow PIN and donor procedures.

Qualification:

• Work experience in humanitarian;
• University degree in social science;
• Human rights or other relevant field;
• Languages: English(required); Romanian/ Russian(desirable);
• Cover letter (in English);
• full CV (in English);
• Contacts of three references (one should include the supervisor in the most recent work assignment).

Interested applicants must submit the following:

Deadline for applications: Octomber 16, 2023, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.

Job Rewards and Benefits